Career Opportunities

Interested candidates should send a resume, cover letter, diversity statement, and references as one PDF document to employment@oldfieldsschool.org. Please reference the position being applied for in the subject line. Background checks are performed on all new hires. Oldfields School offers a dynamic and supportive work environment, competitive salaries, and a generous benefits package. Oldfields School is an Equal Opportunity Employer.

Report: Dean of Admission

Oldfields School, an all-girls boarding and day school, grades 8-12, in beautiful northern Baltimore County, Maryland, is looking for an Admission Database Analyst. This is an outstanding opportunity for a person with a high degree of integrity and a keen interest and deep commitment to the value of a single-
sex independent school education.

The Admission Database Analyst is an integral part of the Admission Office and oversees the practical and strategic aspects of the admission data by managing and enhancing current systems. Working closely with the Dean of Admission, the Admission Database Analyst maintains data collection of prospective students while identifying trends and generating reports to be utilized by different departments, such as the Business Office and Head of School’s Office. This individual will ensure operational efficiency and effectiveness throughout data management and analysis processes. The Admission Database Analyst will provide an awareness and understanding of the importance of an all-girls secondary school education, while helping to make the Oldfields learning community one in which diversity of thought and experience are represented. This position reports to the Dean of Admission.

This is a non-exempt, 12 month position.

Primary Responsibilities:

• Enter and maintain records (current families, placements schools, consultants, prospective families) in Ravenna
• Produce bi-weekly enrollment reports (statistics on inquiries, applicants, interviews, visitors, missing application components, etc.)
• Maintain knowledge of current national trends in independent school admission and higher education admission trends
• Assist Dean of Admission with the Board Report, generating comprehensive enrollment data reports four times/year
• Track admission communication daily to ensure prospective families flow through the Admissions funnel
• Coordinate organization of all Admission application files (Oldfields application via Ravenna, SAO- Standard Application Online, scholarship program applications)
• Create and organize all Admission application records, track application checklist items ensuring that each admission officer is working with families to complete applications, and coordinate the application review process
• Facilitate reading of student files in Ravenna between the Admission Office, Academic Office, and Health Services Team
• Coordinate, generate, send, and process enrollment and re-enrollment contracts
• Coordinate tuition/deposits and tracking this communication between Admissions and the Business Office, daily
• Coordinate the movement of new student files between the Admission Office and Academic Office
• Serve as a contact to update family contact information and provide information to other departments as needed
• Coordinate Ravenna season rollover with the Dean of Admission to update all application materials for the new admission season
• Create queries within the database to provide reports and spreadsheets for the Admission Office and other departments

Secondary Responsibilities:

• Assist the Admission Office with other special events, such as Fall Family Weekend, Admission Open House and Registration, including any and all aspects from planning to communications to set-up, etc.
• Assist the Admission Office with student interviews, parent interviews, virtual visits, and campus visits when needed due to scheduling
• Promote the Mission of the School
• Perform other duties as assigned

Knowledge, Skills, and Abilities:

• Bachelor’s Degree and experience in data management and analysis
• Recommended experience using School and or CRM databases
• Strong knowledge of data management and data integrity
• Ability to handle sensitive and confidential information with discretion
• Mastery in using technology applications including MS Office Suite, Google Suite, and similar products, specifically Microsoft Excel
• Interpersonal skills, organization, strong work ethic, and willingness to work within a boarding school schedule, including some weekends and evenings, are vital to the success of working at Oldfields School.
• Demonstrates a willingness to develop cultural competency for diversity of identities and experiences, an orientation toward equity and inclusion, and cultural competency in all aspects of Oldfields life

Interested candidates should send a resume, cover letter, and references in PDF format to employment@oldfieldsschool.org. Please reference the position being applied for in the subject line. Onsite interview may be required.  Background checks are performed on all new hires. Oldfields School offers a dynamic and supportive work environment, competitive salaries, and a generous benefits package. Oldfields School is an Equal Opportunity Employer.

Report: Athletic Director

Oldfields School, an all girls’ international boarding and day school, grades 8-12, located in northern Baltimore County, seeks applicants for an experienced Athletic Trainer. This is a part-time, non-exempt 10-month position. This is an outstanding opportunity for a person with a high degree of integrity and a deep commitment to the value of a single sex independent school education.

• Job Responsibilities:

• Provide athletic training services for all students before, during and after practice times and all home games/contests
• Work closely with the Athletic Director for game day operations
• Establish a working relationship with the School's Health Services Department
• Maintain a relationship with IAAM athletic trainers by attending league meetings when possible, communicating after games/contests as necessary
• Maintain communication with other members of the health services team, parents and all other necessary parties in the event of an injury or illness
• Maintain adequate medical records on all injuries, illnesses and rehabilitation procedures, using Magnus Software Program
• Provide CPR and First Aid training to all members of the community and maintain certification records for all individuals
• In conjunction with the health services team, monitor annual physicals and other school health services requirements
• Establish open communication with the Athletic Director regarding athletic training supply and equipment needs
• Work with the safety team to develop comprehensive venues and condition specific emergency action plans
• Adhere to and assist in enforcing all school policies and procedures

Qualifications:

• Minimum of bachelor’s degree
• Must be BOC certified and/or qualify for Maryland state athletic training licensure
• Experience in independent schools is preferred
• Ability to communicate effectively, both orally and in writing  
• Knowledgeable about a large range of medical problems. Assessment and evaluation skills and working with other healthcare professionals is necessary
• Ability to think critically and make independent decisions regarding the assessment, treatment, rehabilitation and return to play decisions per state licensure guidelines
• Thorough and detailed with injury tracking and documentation
• Ability to communicate effectively in high stress/pressure situations when talking to students, medical professionals, staff and families
• Must have the ability to organize, prioritize and perform multiple tasks with little or no supervision
• Work is medium demand. Lifting 100 pounds maximum with frequent lifting and/or carrying of objects. Medium strength is required to position students for examination
• Must be able to work in outdoor conditions

Interested candidates should send a resume, cover letter, diversity statement, and references as one PDF document to employment@oldfieldsschool.org. Please reference the position being applied for in the subject line. Background checks are performed on all new hires. Oldfields School offers a dynamic and supportive work environment, competitive salaries, and a generous benefits package. Oldfields School is an Equal Opportunity Employer.

Report: Director of Facilities

Oldfields School, an all-girls international boarding and day school, grades 8-12, located in northern Baltimore County, seeks applicants for a Facilities Administrative Assistant. This is a full-time, non-exempt position.

Essential Job Functions:

• Answer phone calls and e-mails, screen incoming mail, and assist with scheduling as needed. Use initiative in handling a wide variety of administrative support duties, including arranging, managing, and scheduling complex calendars, meetings, and presentations.
• Process purchase orders, invoices, travel expenses, and reimbursements.
• Assist Director with monitoring work orders and alerting the Community of scheduled maintenance activities and contractor work.
• Assist Director with purchasing and inventory management and the management of department shared-databases and records.
• Assist with events and participate in school activities.
• Actively engage and support the School’s commitment to a diverse, equitable, and inclusive community as defined by the School’s Diversity Statement and strategic plans and initiatives.
• Adhere to and assist in enforcing all School policies and procedures.
• Promote the mission of the School.
• Perform other duties as assigned.

Qualifications:

• A minimum of two years of demonstrated, professional administrative experience.
• Previous experience ordering construction supplies and materials is helpful.
• Proficiency in Microsoft Office and Google Suite.
• Excellent customer service and communication skills (both written and verbal), mathematical skills, and discretion and sensitivity in working with confidential information.
• Ability to work independently and within a team environment.
• Extraordinary attention to detail, accuracy, and organizational skills.
• Ability to manage several projects at once and consistently meet deadlines.
• Physical Conditions of Employment: Ability to remain active outside of office and to move/walk around the facilities/grounds/offices regularly.
• Willingness to work occasional evenings and weekends as needed.

Interested candidates should send a resume, cover letter, diversity statement, and references as one PDF document to employment@oldfieldsschool.org. Please reference the position being applied for in the subject line. Onsite interview may be required. Background checks are performed on all new hires. Oldfields School offers a dynamic and supportive work environment, competitive salaries, and a generous benefits package. Oldfields School is an Equal Opportunity Employer.

Report: Head of School

Oldfields School, an all-girls international boarding and day school, grades 8-12, located in northern Baltimore County, seeks applicants for a Human Resources Generalist. This position is responsible for the overall administration, coordination, and evaluation of the human resources function.  It is a full-time, exempt position with a July 2021 start date. This is an outstanding opportunity for a person with a high degree of integrity and the ability to structure the human resources function based on the needs of the School.

Responsibilities:

• Enhance human resources function by planning, implementing, and evaluating policies, programs, and practices. This includes:
  • Create administrative evaluation process;
  • Research and recommend a Human Resources Information System;
  • Recommend and assist in coordinating school-wide training programs for administrators, faculty, and staff;
  • Establish a recruiting program that promotes a diverse community; and
  • Provide human resources related professional development to Administration on such topics as proper implementation of school policies and documentation.
• Serve as a member of the Administrative Team.
• Support Department Managers in maintaining job descriptions for all positions.
• Perform exit interviews and analyze data to recommend changes to Administration.
• Oversight of Employee Handbook in collaboration with Administration and adhering to regulatory requirements and employment laws.
• Support Department Managers with employee relations, including coaching, counseling, career development, and disciplinary actions.  Manage and resolve complex employee relations issues.  Conduct effective, thorough, and objective investigations in conjunction with Head’s Office and Campus Safety.
• Maintain employee information in personnel files and employee data with third-party administrators in accordance with document retention policies and local, state, and federal law.
• Manage and coordinate all employee benefit plans (health, dental, vision, HSA, Life/AD&D, LTD, retirement, etc.) with third-party administrators and insurance brokers.
• Perform all benefit administration duties to include communication of all benefit information to employees, enrollment and changes, approval of invoices for payment, and required compliance and disclosure matters.
• Manage Benefits Committee for recommendations of benefit changes.
• Collaborate with the Director of Diversity, Equity, and Inclusion to promote an inclusive work environment based on consistent practices throughout the community.
• Forge strong connections and maintain open lines of communication with employees at all levels to maintain trust and promote a positive and supportive work environment.
• Assist Department Managers with all aspects of hiring process including posting of positions, candidate selection, and correspondence with candidates.
• Ensure compliance and maintain files of all employee, subcontractor, and volunteer background checks, driving record checks, and DOT medical certifications.
• Coordinate the onboarding process for all new employees.
• Respond to and assist with questions and concerns regarding benefits related matters
• Ensure adherence to local, state, and federal laws and regulations governing the employment relationship.
• Process workers’ compensation claims with insurance and communicate expectations with employees and Department Managers.
• Respond accordingly to unemployment claims.
• Administer FMLA leave process and related paperwork.
• Actively engage and support the School’s commitment to a diverse, equitable, and inclusive community as defined by the School’s Diversity Statement and strategic plans and initiatives.
• Adhere to and assist in enforcing all School policies and procedures.
• Promote the mission of the School.
• Perform other duties as assigned by the Head of School.

Qualifications:

• 5+ years of human resources experience.
• Bachelor’s Degree preferred in Human Resources related field.
• Experience in an independent school or nonprofit environment preferred.
• Experience in a supervisory role preferred.
• Excellent interpersonal skills.
• Effective written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficient with Microsoft Office and G Suite software.

Interested candidates should send a resume, cover letter, diversity statement, and references in a single PDF document to employment@oldfieldsschool.org. Please reference the position being applied for in the subject line. Onsite interviews may be required.  Background checks are performed on all new hires.  Oldfields School offers a dynamic and supportive work environment, competitive salaries, and a generous benefits package. On-campus housing may be available (but not required) for this position. Oldfields School is an Equal Opportunity Employer.

Report: Director of Academics

Oldfields School, an all-girls international boarding and day school, grades 8-12, located in northern Baltimore County, seeks applicants for a Learning Support Specialist. This is a full-time, exempt position with an August 2022 start date. The ideal candidate will be capable of potentially teaching one to two classes per year, as needed. This is an outstanding opportunity for an early career or experienced educator who possesses a high degree of integrity and holds a keen interest and deep commitment to the value of single-sex independent school education.        

Instructional Responsibilities:

The Learning Support Specialist works collaboratively with the Department Chair and other staff in the Learning Support Department, as well as teaching faculty and student advisors to provide one-on-one academic support and guidance to students in the School’s Academic Strategies Program.

Primary Responsibilities include:

• Teach students study skills/strategies, test-taking skills, and time and materials management skills, in one-on-one, in small groups, or in Academic Support classes.
• Potentially teach 1-2 classes in area of expertise or Academic Support Classes.
• Review psycho-educational testing and assist in generating Oldfields Accommodation Plans (OAPs) for students. Review plans with students, parents and appropriate faculty.
• Communicate regularly with parents and student advisors about student goals and outcomes of student academic support sessions.
• Partner with faculty and staff to support student leaning in and out of the classroom.
• Under the direction of the Learning Support Department Chair, support the Department’s Academic Strategies Program, Peer Tutor Program, and professional development offerings.
• Actively engage and support the School’s commitment to a diverse, equitable, and inclusive community as defined by the School’s Diversity Statement and strategic plans and initiatives.
• Regularly attend department, faculty, and all-school meetings.
• Serve on the School’s weekend duty team rotations.
• Adhere to and assist in enforcing school policies and procedures.
• Promote the mission of the School.
• Perform other duties as assigned by the Director of Academics or Department Chair.

Qualifications:

• Minimum of a Bachelor’s degree in Special Education, School Counseling, or a closely related field. Further professional or graduate experience is preferred.
• Understanding of and desire to work with high school students.
• Energy, enthusiasm, and curiosity.
• A passion for creative expression with a willingness to inspire and support all kinds of learners.
• Familiarity with or ability to quickly learn G-Suite applications.

Other Potential Duties:

• Serve on weekend duty team rotations.
• Coach or lead athletic or co-curricular activities.

Report: Head of School

Interested candidates should send a resume, cover letter, diversity statement, and references in a single PDF document to employment@oldfieldsschool.org. Please reference the position being applied for in the subject line. Onsite interviews may be required.  Background checks are performed on all new hires.  Oldfields School offers a dynamic and supportive work environment, competitive salaries, and a generous benefits package. On-campus housing may be available (but not required) for this position. Oldfields School is an Equal Opportunity Employer.

Oldfields School, an all-girls international boarding and day school, grades 8-12, located in northern Baltimore County, seeks applicants for a Marketing and Communications Manager. This is a full-time, exempt position with a July 2022 start date. The Marketing and Communications Manager is responsible for promoting the School’s mission, strategic goals, and institutional brand by integrating the School’s advancement efforts both internally throughout the organization and externally with the target audiences.

The Marketing and Communications Manager's role includes researching the target audiences, shaping an engaging message, delivering the message, and assessing the results of the communication effort. They collaborate with the Head of School, Dean of Admission, and the Director of Development to shape and craft the School’s messages to ensure consistency and continuity. They are a key player in internal and external advancement, including direction of and creative oversight for institutional marketing, advertising, branding, and public relations. They will serve as the liaison to administrators, faculty, and staff in the messaging content, design, and distribution of all communications.

Primary Responsibilities:

• Support Advancement Team in creation and execution of strategic marketing plan to support the School’s mission.
• Create content, provide copy writing for, and oversee design, proofing, and distribution of Advancement communications including, but not limited to:
  • Print publications:  Magazines, newsletters, annual report, and fund raising appeals
  • Digital publications: newsletters, eblasts
  • Website pages, news items, forms, and website portals
  • Materials for special events such as registration/enrollment, Fall Family Weekend, holiday cards, programs for concerts and plays, Open House, Alumnae Weekend, etc.
  • Collateral pieces for Admission such as brochures, view book, posters, etc.
  • Miscellaneous materials for Head’s office
• Oversee all of the webmaster’s responsibilities including website content creation, editing, and analytics
• Oversee editing, proofing, sending (and often writing) of School communications from all departments
• Manage all School photography and video including distribution
• Manage social media channels
• Manage Communications budget which includes major print publications, advertising, and photography/videography
• Manage relationship with press and write press releases
• Oversee creation, distribution and analysis of surveys to key constituents groups
• Oversee creation and design of all advertisements for Admissions and School events
• Oversee editing and proofing of all official School communications, including, but not limited to the guidebook, curriculum guide, the employee handbook, all calendars, and the style guide
• Advance the image and presence of the School in the local Baltimore community by seeking out and attending local events and maximizing visibility of the School
• Provide faculty training on messaging and communications best practices
• Create and manage communications timeline
• Create and distribute emergency/crisis communications
• Actively engage and support the School’s commitment to a diverse, equitable, and inclusive community as defined by the School’s Diversity Statement and strategic plans and initiatives
• Adhere to and assist in enforcing school policies and procedures
• Promote the mission of the School
• Perform other duties as assigned by the Head of School  

Qualifications:

• Bachelor’s degree in marketing and/or communications or related field
• A minimum of five years of marketing and communications experience, preferably in an independent school or non-profit environment
• Exceptional proofing skills and attention to detail
• Ability to communicate effectively, both orally and in writing
• Strong analytical and decision-making skills
• Skilled in promoting a vision, communicating a strategy, and implementing goals
• Proven ability to work successfully with a variety of constituents, including students, parents, referral professionals, and faculty/staff
• Familiarity with or ability to quickly learn G-Suite applications.
• Experience with videography, photography, and related editing software a plus